If suppliers simply provide allocations on a per room basis at least one allocation unit (e.g., ‘Rooms’) needs to be defined.
(continued from Allocation Splits (Sub Allocations))
Prior to setting-up allocations, the codes and names of any allocation units must be set up. Typically, allocation units are used to divide allocations into rooms. If an accommodation supplier offers allocations of specific room types e.g. ‘singles’, ‘doubles’, ‘twins’ etc., these can also be set up. For coach, rail or airline services, define a “seats” unit.
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If suppliers simply provide allocations on a per room basis at least one allocation unit (e.g., ‘Rooms’) needs to be defined. |
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For seat or ticket allocations, only one allocation unit on a Pax Count basis is needed. |
From the Code Maintenance screen, select Database 
and then Allocation Units 
as shown in the example below:
Screen Shot 120: CodeMaint - Allocation Units 
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The column headings which display at the top of the screen are the only headings available in this screen. Some headings display out of view on the screen, but can be seen by moving the bottom scroll bar. |
To add a new Allocation Unit click on the Insert button in the Button Bar.
Screen Shot 121: Insert New Allocation Unit
Unit (2 Char)
Enter a two letter code for the Allocation Unit.
Description (30 Char)
Enter a description for the Allocation Unit.
Twin/Double/Single/Triple/Quad/Other (Checkbox)
Check the box(s) to indicate what type of room this allocation Unit applies to.
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If entering an Allocation Unit of e.g. DB - Doubles then just check the Double check box. This then limits any other room type from holding this allocation within a Fastbook or GroupBook booking. This logic also applies to Singles, Twins, Triples and Quads Allocation Unit setup. |
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In the case of e.g. rooms or apartments Allocation Units, as shown above example, check all check boxes except Pax Count. In Bookings any allocation can be taken for any room type. |
Pax Count (Checkbox)
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For seat allocations in for example, a train or aircraft, check the Pax Count check box only. In this case the Count Children and Count Infants check boxes will become available. Check the Children and Infants boxes if Children and/or Infants are to be included in the allocation count. |
supplierConnectEnabled (Checkbox)
This feature is only available to user sites who have supplierConnect. If the box is checked, then suppliers who maintain their own allocations on a user site have access to allocations using the Allocation Unit.
OK
To save the Unit, click the ‘OK’ button.
Cancel
When entry is complete, click the Cancel button to close the dialogue and list the Allocation Units.
(continued in Adding a New Allocation)
Tourplan iS V2.07 Database and Allocations Training Guide